Wisdom of Life

Municipal Civil Registry Office

Municipal Civil Registry Office

Efren C. Abion
Municipal Civil Registry Officer

2nd Floor Executive Bldg.
Municipal Plaza, Baler, Aurora
I. Functional Statement:

The Civil Registrar shall be responsible for the civil registration in the Local Government Unit pursuant to Civil Registry Law, the Civil Code and other pertinent laws, rules and regulations issued to implement..

II. Objectives:

1. To serve as implementing arm of the Civil Registrar-General in carrying out and administering the provisions of Act No. 3753 and other laws in Civil Registration.
2. To develop plans and strategies and upon approval of the Mayor, implement the same, particularly those which have to do with civil registration programs and projects which the Mayor is empowered to provide for under the Local Government Code of 1991; and
3. To take initiative of creating awareness and promoting interest in the community for all civil registration services and programs.

PROFILE OF THE MUNICIPAL CIVIL REGISTRY OFFICE OF BALER, AURORA

Historical Background of Civil Registration System:

There are many among us who are not aware that our system of civil registration has been instituted in the Philippines since 1898. What we believe is that our system was established on 27 February 1931 by Act No. 3753 because the title of the law is An Act To Establish A Civil Register. Study brought us back to as early 18 June 1898, or six (6) days after our independence was declared on 12 June 1898. One of the early actions of our short-lived government was to reorganize the towns under its control. This was carried out under a decree promulgated by the government on 18 June 1898. Section 3 of this decree mandated the election of three delegates for each controlled towns, one of whom was the Delegate of Justice and Civil Registration. As broadly provided in the initiation of court proceedings and preparation of records of births, marriages, deaths and census.

Civil registration has come a long way. Not too far back in recent history, civil registrars did not even have a permanent office, nor a permanent title. Most of the registrars were Municipal Coordinating Planning Officers whose duties as civil registrar were ex-officio. Truly, back then, civil registration was almost always ignored.

Today we feel an increased role in civil registry. More and more, our fellow countrymen are beginning to realize the significance and importance of a valid and true civil registry document which represent beginnings and milestones in the lives of every Filipino. Parents needing certificates for their children entering school; those about to be married needing the certificates for a marriage license; prospective overseas contract workers needing these certificates for job applications. Society today demands the documents we keep and store.

In 1857 Baler was then the principal town of “El Principe” a district of the province of Nueva Ecija with Casiguran as another town. In 1901 under the American Administration the district was incorporated to the Province of Tayabas, later named Quezon Province. And only on June 14, 1951 by virtue of R.A. 648 Baler became the capital of sub-province of Aurora. It remains the capital town when Aurora was officially created as an independent province by virtue of Batas Pambansa Blg. 07.

In Baler, civil registry documents kept in the archives where from 1940 to present. Other municipality like Casiguran, Aurora has records of as early as 1920s. Out of the eight (8) municipalities of Aurora with the exception of Casiguran and Dilasag, the northern most part of the province, Baler continues to cater for the registrations of other municipalities until;

Ma. Aurora, Aurora July 21, 1949
Dipaculao, Aurora November 27, 1950
Dingalan, Aurora June 16, 1952
San Luis Aurora June 16, 1959
Dinalungan, Aurora June 16, 1966

Thus, today all civil registry documents registered from the start of civil registration system in the province of Aurora to 1966 are still intact in the archives of the Civil Registry Office of Baler, Aurora and continues to serve the people of the abovementioned municipalities.

Other Facts and Figures of Baler Civil Registry Office:

Persons held responsible as Civil Registrar:

  • 1941 to 1950 – Clemente F. Querijero – Treasurer
  • 1950 to 1959 – Pedro A. Buenconsejo – Treasurer
  • 1960 to 1980 – Agustin G. Alvarez – Treasurer
  • 1981 to 1985 – Pedro T. Leander – Treasurer
  • 1985 to 1987 – Cecilia Abordo – MPDC – OIC
  • 1988 to 1992 – Ligaya A. Gonzales – Asst. Registrar/LCRO
  • 1993 to present EFREN E. ABION – Municipal Civil Registrar

Name of Employee

POSITION Years In-Service DESIGNATION

AGE

EFREN E. ABION Dept. Head

20 yrs.

Civil Registrar

47

MA. DULCE L. ROQUE Clerk III

16 yrs.

Reg. Officer I

43

IMELDA F. ANGARA Bookbinder I

20 yrs.

Records Officer I

47

JAY A. CALUGTONG Clerk

6 yrs.

Clerk/Emcoder

36

ELEONOR E. BIHASA J0/Casual

5yrs.

Clerk

37

ANGELO KARLO V. ABION JO/Casual

1 yr.

Comp. Encoder

22

Total number of Documents in the Archives (1940 to 2013)

# of Documents

Wear/Tear Documents

Birth

62,436

32,024

Marriages

11,199

5,700

Death

16,695

9,708

Legal Instrument

692

Court Decree

124

Total

91,146

47,432

Awards received by MCRO Baler from 1994 to 2011.

NATIONAL AWARDS

2011 – 4th Placer Most Outstanding Civil Registry Office of the Philippines (Medium Category)
2010 – 4th Placer Most Outstanding Civil Registry Office of the Philippines (Small Category)
2009 – 6th Placer Most Outstanding Civil Registry Office of the Philippines (Small Category)
2008 – 5th Placer Most Outstanding Civil Registry Office of the Philippines (Small Category)
2007 – 3rd Placer Most Outstanding Civil Registry Office of the Philippines (Small Category)
2006 – 2nd Placer Most Outstanding Civil Registry Office of the Philippines (Small Category)
2005 – 3rd Placer Most Outstanding Civil Registry Office of the Philippines (Extra Small Category)
2004 – 1st Placer Most Outstanding Civil Registry Office of the Philippines (Extra Small Category)
2003 – 8th Placer Most Outstanding Civil Registry Office of the Philippines (Extra Small Category)

REGIONAL AWARDS

2011 – 1st Placer – Civil Registry Office (Medium Category)
2010 – 1st Placer – Civil Registry Office (Small Category)
2009 – 1st Placer – Civil Registry Office (Small Category)
2008 – 2nd Placer – Civil Registry Office (Small Category)
2007 – 1st Placer – Civil Registry Office (Small Category)
2006 – 1st Placer – Civil Registry Office (Small Category)
2005 – 1st Placer – Civil Registry Office (Small Category)
2004 – 2nd Placer – Civil Registry Office (Small Category)
2003 – Performer of the Region (Region IV)
2002 – Performer of the Region (Region IV)

PROVINCIAL LEVEL

1994 – Most Outstanding Civil Registry Office of Aurora
1995 – Outstanding Civil Registry Office of Region IV
– Most Outstanding Civil Registry Office of Aurora
1996 – Most Outstanding Civil Registry Office of aurora
1997 – Most Outstanding Civil Registry Office of Aurora
1998 – Outstanding Civil Registry Office of Region IV
– Most Outstanding Civil Registry Office of Aurora
1999 – Most Outstanding Civil Registry Office of Aurora
2000 – Most Outstanding Civil Registry Office of Aurora
2001 – Outstanding Civil Registry Office of Region IV
Most Outstanding Civil Registry Office of Aurora
2002 – Most Outstanding Civil Registry Office of Aurora
2003 – Most Outstanding Civil Registry Office of Aurora
2004 – Most Outstanding Civil Registry Office of Aurora
2005 – Most Outstanding Civil Registry Office of Aurora
2006 – Most Outstanding Civil Registry Office of Aurora
2007 – Most Outstanding Civil Registry Office of Aurora
2008 – Most Outstanding Civil Registry Office of Aurora
2009 – Most Outstanding Civil Registry Office of Aurora
2010 – Most Outstanding Civil Registry Office of Aurora
2011 – Most Outstanding Civil Registry Office of Aurora

CRIS: Civil Registry Information System

Civil registration has been going on in the Philippines for more than six decades now. More than ever, the average Filipino is becoming aware of the importance of civil registration and the usefulness of the vital records. A person’s records are required in many of his official dealings. Application for passports, claims, pension, school, and government examinations are just few of such transactions

Over the years, the civil registration system has undergone improvements and changes. But still problem of old remains, Foremost among these is the need to improve on the coverage of registration, to have the Filipino and each vital event recorded in the register. Also, the civil registration system has not been perfected yet in the sense that there are still occurrences of double or multiple registration of a single event. Finally, there is a need to have a better and more efficient system of storage and retrieval of the records.

CRIS – is a software to manage civil registration system and designed to provide the office of the municipal civil registrar a civil registry document retrieval system that:
a. can speed-up the provision of service to the public;
b. promotes cooperation and coordination between and among the Office the Civil Registrar and OCRG
c. is simple enough to fit into a basic PC-XT/AT micro-computer; and
d. is compatible with the office of the Civil Registrar General’s system to facilitate file handling, file transfer and networking.

The CRIS provides facilities for entering civil registry records, perform queries and records searches, generates certifications and statistical reports, and do file maintenance as well. Civil Registry documents that can be handled with CRIS are records of births, marriages and deaths.

This office start using the CRIS on the year 1998.

Facility/Hardware requirements of a CRIS/PhilCRIS System as of to date:

5 UNITS COMPUTER complete with accessories and operating under a Local area Network.

Civil Registry Books Available at the Civil Registrar’s Office LGU-Baler

civilregistrybook_birth

civilregistrybook_death

civilregistrybook_marriage

 

OPERATIONAL ACTIVITIES

Civil registration activities are not limited to receiving registable documents, entering them in appropriate books, compiling, archiving, and issuing certifications. Civil registrations also includes projects for its improvement such as the conduct of study to determine the level of registration, to assess the quality of registration, to improve the delivery of service to the public and to equip the subordinates with necessary knowledge and skill in performing their assigned tasks. The civil registrar should take the initiative of creating awareness and promoting interest in the community for the registration of births, marriages and death, and other acts and events within the prescribed period of registration.

FUNCTIONAL STATEMENT

The Civil Registrar shall be responsible for the civil registration program in the Local Government Unit, pursuant to Civil Registry Law, the Civil Code and other pertinent laws, rules and regulations issued to implement them.

OBJECTIVES

1. To serve as implementing arm of the Civil Registrar-General in carrying out administering the provisions of Act No. 3753 and other laws in Civil Registration.

2. To develop plans and strategies and upon the approval of the Mayor, implement the same, particularly those which have to do with civil registration programs and projects which the Mayor is empowered to provide for under the Local Government Code of 1991.

2. To take initiative of creating awareness and promoting interest in the community for all civil registration services and programs.

PROGRAMS/FUNCTIONS:

a. File registrable certificates and documents presented to them for entry;

b. Compile the same monthly and prepare and sent any information required of them by the Civil Registrar General;

c. Issued certified transcripts or copies of any certificates or documents registered, upon payment of the proper fees;

d. Order the binding, properly classified, of all certificates or documents registered during the year;

e. Send the Civil Registrar-General, (through his designated representative during the first ten (10) days of each month, a copy of entries made during the proceeding month, for filling;

f. Index the same to facilitate search and identification in case any information is required;

g. Administer oaths, free to charge, for civil registrar purposes; (Section 12 Act 3753)

h. Accept all registrable documents and judicial decrees/orders affecting the civil status of persons;

i. File, keep and preserve in a secure place the books required by law;

j. Transcribe and enter immediately upon receipt all registrable documents and judicial decrees affecting the civil status of person in the appropriate civil registry books;

k. Receive applications for the issuance of a marriage license and after determining that the requirements and supporting certificates and publication thereof for the prescribe period have been complied with, shall issue the license upon payment of the authorized fee to the treasurer;

l. Coordinate with the Office of the Civil Registrar-General (National Statistics Office) in conducting educational campaigns for vital registration and assist in the preparation of demographic and other statistics for the Local Government Unit concern; (Article 9, Section 479, The Local Government Code of 1991)

m. File, keep and preserve civil registry records per archival system mandated by the Local Government Code;

n. Submit status reports on the conditions of civil registry documents filed in the civil registry office whenever there are changes of the previous status of files;

o. Reconstruct destroy civil registry records upon compliance with the requirements following the procedures established by the office of the Civil Registrar-General; and

p. Make available at all times the civil registry forms in his office.

q. Receive application for the correction of clerical error and changed of first name under RA 9048 and RA 10172 and other laws such as RA 9255 and RA 9858.

ACCOMPLISHMENT REPORT

– 2013 Accomplishment Report

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